Utrecht Student Equestrian Association “Hippeia”, located at Gageldijk 104a, 3566 MH Utrecht, is responsible for the processing of personal data as described in this privacy statement.
Contact details:
www.hippeia.nl
Gageldijk 104a
3566 MH Utrecht
Data Protection Officer:
Iris Kroese is the Data Protection Officer of Utrecht Student Equestrian Association “Hippeia” and can be contacted at info@hippeia.nl.
Personal data we process
Utrecht Student Equestrian Association “Hippeia” processes your personal data because you use our services and/or because you provide it to us yourself. Below is an overview of the personal data we process:
- First and last name
- Gender
- Address details
- Phone number
- Email address
- Bank account number
- Student number
- Visual material (photos and videos) from activities
Purpose and legal basis for processing personal data
Utrecht Student Equestrian Association “Hippeia” processes your personal data for the following purposes:
- Financial administration
- Sending our monthly member newsletter ‘Slobber’
- Publishing our association magazine ‘Biks’
- To be able to call or email you if necessary for our services
- To inform you about changes to our services and products
- Publishing visual material from activities on our online platforms (Website and Facebook page). If you object to the published material, please contact us at info@hippeia.nl
- Receiving subsidies from Olympos
How long we retain personal data
Utrecht Student Equestrian Association “Hippeia” retains your personal data no longer than strictly necessary to fulfill the purposes for which your data is collected. Your personal data will be stored as long as you are a member, honorary member, donor, or friend of Utrecht Student Equestrian Association “Hippeia.” If you object, you may contact us at info@hippeia.nl.
Sharing personal data with third parties
Utrecht Student Equestrian Association “Hippeia” only shares data with third parties when necessary to fulfill our agreement with you or to comply with a legal obligation.
Third-party websites
The website of Utrecht Student Equestrian Association “Hippeia” contains links to other websites that are not part of our association. We cannot take responsibility for how these parties handle personal data. We recommend that you read the privacy policies of those websites.
Accessing, modifying, or deleting data
You have the right to access, correct, or delete your personal data. You also have the right to withdraw your consent for data processing or object to the processing of your personal data by Utrecht Student Equestrian Association “Hippeia.” Additionally, you have the right to data portability, which means you can request us to send the personal data we have about you in a computer file to you or another organization of your choice. You can send a request for access, correction, deletion, data transfer, or withdrawal of your consent or objection to info@hippeia.nl. We will respond to your request as soon as possible, but within four weeks.
How we secure personal data
Utrecht Student Equestrian Association “Hippeia” takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized alteration. If you believe your data is not properly secured or there are indications of misuse, please contact us at info@hippeia.nl.
This privacy statement was last updated on 21 November 2023. Utrecht Student Equestrian Association “Hippeia” reserves the right to make changes to this privacy statement. We recommend checking this statement periodically for any updates.